The Blueprint for Productive Team Weekly Meeting Agenda

Ben Aflalo
Ben Aflalo

Head of Product at Gloww

team weekly agenda

It’s no secret that unnecessary meetings can be a killer for productivity. Without a clear agenda, it’s easy for meetings to run over their allotted time. Even if you’re keeping a close eye on the clock, there’s no guarantee that everything that needs to be discussed is going to be brought to the table. While it’s tempting to ditch weekly meetings and focus on a monthly all-hands session instead, regular get-togethers are essential for aligning teams and reinforcing objectives. Need some help ironing out the kinks in your weekly meeting agenda? We’ve got you covered.

Why Weekly Team Meetings Are Essential

Weekly meetings bring many benefits to a business. Some of these deliver instant results, while others yield long-term deliver long-term gains. For starters, they’re an easy way to enhance internal communications. If you’re working remotely, most communication channels are going to be email-based. 

However, email correspondence isn’t particularly efficient. You can spend hours waiting for a response to an urgent question. Even then, you might need to clarify a point before getting the answer you’re looking for. It makes far more sense to capture those important messages in a single staff meeting. 

As well as helping with time management, weekly meetings can keep your team members on track. If you’re not utilizing regular meetings, your employees are almost certainly wasting energy on things they don’t have to. With a weekly virtual meeting, you can reorient your teams, keeping them focused on productive tasks that are going to drive performance. 

Whether your operation is office-based, hybrid, or remote, you need to be nurturing a culture of togetherness and encouraging camaraderie. As an increasing number of companies adopt dispersed teams, this has never been more important. Weekly meetings are an effective way of reinforcing your efforts, helping make a dispersed team feel more connected. 

Weekly Team Meeting Structure 

Putting together a clear agenda is all well and good, but for a successful weekly team meeting, you need to think about the big picture. Rather than reaching for the agenda templates you’ve been using for board meetings, you need to rethink your approach to team meeting agendas. Need some pointers? Read on for everything you need to know.

Start with Facts and Figures

Kicking off weekly team meetings with metrics is a good way of letting everyone know how you’re doing as a business. Reinforce your objectives so everyone understands what they’ve driving towards. Once you’ve dished out a refresher, you can start getting into the details. 

Rather than reel off a list of numbers, tie everything back to these figures and apply them to your goal company goals and objectives. Focus on how your company is performing against forecasts. If you’re depending on multiple teams working on different projects, now’s also the time to underline how these efforts support others. 

Aim to keep this section of your team meeting agenda fairly brief. In most cases, you shouldn’t need to spend any longer than 10 minutes on it. 

Round-Table Discussion 

An effective meeting agenda should include plenty of time for a round-table discussion. It’s the real focus of your meeting and gives everybody the chance to talk through what they’ll be working on during the coming week. 

A round-table planning session can get out of hand if you’re dealing with a lot of attendees. For more productive meetings, make sure you’ve received status updates and agenda topics from everyone who’ll be participating. This makes life easier for moderators and ensures you can make any last-minute chances to agendas. What’s more, you can dive straight into the details and start making decisions, rather than spend the bulk of your meeting providing context. 

Generally speaking, this section of your meeting should run for around 20 minutes. However, don’t be afraid to be a little more flexible with runtime if you need to be. 

team weekly agenda

What Problems Are Holding Back Performance? 

Once updates are out of the way, it’s time to spotlight the hurdles that are causing your teams trouble. This is a staple of daily standup meetings, where agile teams identify blocks and propose solutions. In an ideal world, managers should be able to alleviate the pressures on project management teams there and then. This can be as simple as allocating cover for vacation days or plugging a shortfall with additional resources. 

If you get an inkling that there are larger issues holding back your teams, it’s best to schedule a separate meeting to give each problem the focus it deserves. Ultimately, you should aim to clear this section of your weekly meeting in around 10 minutes. 

Improve Team Morale with Acknowledgements 

With all that taken care of, don’t forget to wrap things up with a few shout-outs. If you’re chairing the meeting, think about reaching out to team leaders and project leads to find out which employees have been performing particularly well. 

If you’d rather keep things more casual, open the floor for participants to make impromptu shout-outs. Try to keep this final section brief. A few minutes should be more than enough. You can always pick up on things in more detail when holding one-on-one meetings.

Easy Ways to Make Your Team Meetings a Success

Executing an effective team building isn’t difficult. Need to adapt your meeting structure for a remote-first audience? Below are just a handful of ways you can restructure your agenda items and meeting topics. 

Break the Ice

If you’re wary of your meeting running over, it’s tempting to ditch things like icebreakers. However, they’re a useful tool for making your meetings more engaging and encouraging participation. A quick icebreaker game is an easy way of involving everybody, even those wallflowers who rarely contribute. The sooner you get everyone talking, the more likely they are to engage with more important matters. You can keep things focused on business or think more casually when coming up with icebreaker questions.  For more icebreakers for work, check out our other article.

team meeting agenda

Outline Goals 

For your meeting to be a success, you need to be clear about what it’s actually for. Some meetings might be focused on identifying productivity blocks and exploring potential solutions. Other meetings might be framed around current projects and performance. Perhaps the goal of your meeting is to ensure everyone is properly aligned, encouraging collaboration and getting stalled campaigns back on track. In every case, a weekly meeting should underline how performance stands against plans. 

Make Your Meetings Remote-Friendly

More employees are working remotely than ever before. Even if your company maintains a dedicated office space, you’re probably utilizing dispersed teams. As such, your meetings need to be tailored toward the remote or hybrid working model. 

With a remote-first meeting mentality, you’ll ensure a more inclusive space where everyone can participate. Those employees working remotely shouldn’t feel like an afterthought or second-best to colleagues stationed in a head office. This is one of the most important things when preparing for the future of work, as well.

Pick a Time That Works for Every Attendee 

This can be a little challenging if you’re dealing with dispersed teams, but it’s important to pick a meeting time that works for everyone. You’ll get the best results if you’re consistent with meeting times, but feel free to test the waters before locking things down. 

Are your meeting agenda typically filled with status updates? A Monday morning session is probably a good idea. However, this only works if you can guarantee maximum attendance and participation. Do you plan on making time for brainstorming sessions during your meeting? Hammering out new strategies might not be the most Monday-friendly exercise. 

When in doubt, reach out to the people who’ll actually be attending these meetings. Not everybody’s going to give you the same answer, but you can apply majority rule here. 

Inclusivity and Accessibility 

A successful meeting is an inclusive one. In an ideal world, every participant is going to feel comfortable enough to contribute. However, the reality is a little different. You need to cater to everyone, from the confident and outgoing to the shy and retiring in your ranks. 

If you’re getting together in a virtual space, choosing a meeting platform that offers multiple ways to communicate is a good call. An attendee might be itching to share a great idea but lacks the confidence to contribute verbally. However, they might be more inclined to participate if they can share their thoughts in written form or during collaborative brainstorming sessions.

Enhance Participation by Sharing Roles 

You might be comfortable taking charge and wearing many hats. However, avoid the urge to tackle every role when hosting a weekly team meeting. To encourage participation and keep attendees engaged, assign designated roles to different individuals. 

One person can take charge of any icebreakers or games you’ve made room for. Another can compile meeting minutes and record action items, while another can keep an eye on the time and ensure you’re not running over schedule.  Dishing out these responsibilities takes a lot of strain off the moderator, allowing them to actually run the meeting. 

Why Shared Agendas Make Sense 

Rather than commit precious minutes to discussing status updates, make your meeting agenda a collaborative process. Agendas should also be shared early enough that everyone can enter a session fully prepared. In some cases, a potential solution may be arrived at during the meeting itself. What’s more, a collaborative agenda encourages accountability and is more likely to stir less confident team members into action. 

Gloww Online Meeting Features

Looking for an online platform to overhaul your weekly meetings? With Gloww, you’ll find a huge selection of interactive features to tailor your sessions and keep your teams engaged. 


With Gloww, you can use live polls and surveys to gather instant feedback on pressing issues. You can play around with poll layouts and choose how results are displayed. 

team meeting agenda

Sticky Notes

Looking to encourage collaboration? With Gloww’s sticky notes live feature, it’s easy for everyone to share their input on agenda topics. Perfect if you’re looking for quick solutions to project stumbling blocks, this nifty tool is also useful for encouraging more withdrawn employees to participate. 

Session Recordings

Even the most meticulous minute-taker can miss crucial meeting notes. Gloww’s session recording functionality ensures every last second of your meeting is captured for future reference.

Import Presentations 

Need to deliver more detailed information to meeting participants? With Gloww, you can import PDF files and PowerPoint presentations. What’s more, you’re free to punctuate presentation slides with activities and interactive elements. 

Gloww Team Weekly Meeting Agenda Templates 

Need some inspiration? Below are just a handful of the readymade meeting agenda templates available from Gloww. 

Hippie Green Template for Virtual Meetings

This eye-catching template is perfect if you’re looking to host a more casual get-together with remote or hybrid teams. Loaded with icebreaker games and team-building activities, it’s ideal for getting new hires and remote colleagues working together. Looking to add more scope for team talk and status updates? You can customize every element to your liking. 

Quarterly Planning Template

Need to get down to business? With this planning template, you can. Virtual brainstorming, objectives planning, and schedules are all included in this ready-made template. Additionally, a hit-the-buzzer Q&A and word cloud game make this template particularly interactive. What’s more, it’s easy to adapt this one to any weekly meeting agenda.

team meeting

All-Hands Online B&W Template

If you’re looking for something more professional, this slick black-and-white template is the perfect choice. You can drag and drop PowerPoint presentations and PDF files, while there are plenty of interactive elements and games to break up those longer sessions. 

Make Quick Work of Weekly Meetings with Gloww

Weekly team meetings are essential for any business. As well as enhancing internal communications, regular sessions with your teams ensure everyone is kept on track. Need to rethink your meeting agendas? Start with metrics and apply them to goals and objectives. Be sure to leave plenty of space for round-table discussion so you can identify problems, hammer out solutions, and get your teams moving in the right direction. 

In the digital age, you need to be applying a remote-first mentality when it comes to weekly meetings. With Gloww, you have the perfect platform for making your team meetings more inclusive and accessible. Take your pick from ready-made templates that can be easily tailored to your requirements. Keep things simple with summary charts and imported presentations, or mix things up with interactive polls, surveys, and games. 
Ready to get started with Gloww? Take a look at our templates today. Alternatively, explore our pricing plans if you’re looking to unlock advanced features. Eager to learn more about what Gloww can do for you? Get in touch with the team today via the online contact form.

Share this
ben aflalo
ben aflalo

Ben Aflalo heads Gloww's product team with over two decades of leadership experience. Passionate about leveraging innovative technology, he is committed to building products for the greater good.

Table of Contents

Wanna read more?
Creating the Best Learning and Development Strategy
Are the business objectives you once thought achievable now looking like an unattainable goal? Is burnout and employee turnover impacting...
27 Ideas for Employee Appreciation Day 2024
The work-from-home revolution has brought many benefits to employees and businesses alike. Employees have greater flexibility and a better work-life...
Virtual Training Guide and Best Practices
A remote workforce can prove an efficient and cost-effective asset to any business. However, upskilling employees and onboarding new hires...
Virtual Birthday Party Ideas
28 Virtual Birthday Party Ideas for Work
With Easter behind you and the holiday season a long way away, it can be hard to find an excuse...
Festive Easter Games
15 Fun Virtual Easter Team Building Activities in 2024
Everyone loves Easter. For most people, it’s the first major holiday since Christmas and an excuse to indulge. For businesses,...
Virtual Scavenger Hunt Ideas featured image
How to Create a Virtual Scavenger Hunt: Ideas and Tips
It can be hard to spark connections and encourage cooperation between remote employees. However, team-building activities can help fan the...
Movie Emoji Trivia
50+ Movie Emoji Trivia for Virtual Team Building
Just because your teams are working exclusively online, doesn’t mean that team-building needs to suffer. In fact, bringing icebreakers and...
The Best Employee Onboarding Software
11 Best Employee Onboarding Software in 2024
The onboarding experience varies from business to business. Some organizations go all out to ensure new starters are brought up...
Fun Team Building Activities for Conference Calls
Team Building Activities and Games for Conference Calls in 2024
Conference calls aren’t exactly a barrel of laughs. In a virtual meeting with many participants, it’s easy for employees to...
16 Black History Month 2024 Celebration Ideas for Work
Every February, the United States and Canada observe Black History Month. This annual event recognizes the injustices suffered by the...
45 Women's History Month Trivia Questions and Answers
45 Inspiring Women’s History Month Trivia Questions 2024
In the United States, Women’s History Month has been celebrated every year since 1987 when the event received official designation...
Quarterly Business Review Best Practices Unveiled
Quarterly Business Review (QBR) Best Practices for Success
Are quarterly business reviews (QBRs) keeping your customer success team up at night? Hitting the right note with QBRs isn’t...
Top 15 Virtual Work Anniversary Celebration Ideas
Best Virtual Work Celebration Ideas to Ignite Joy in 2024
Even if your organization now solely relies on virtual team members, it’s important to acknowledge loyalty and recognize those major...
160 Best This or That Questions for Work featured image
160 This or That Questions to Keep Your Team Engaged
Colleagues don’t always click. However, it’s rarely a case of personality clashes and office drama. In a workplace full of...
St. Patrick’s Day Team Building Activities for Virtual Teams in 2024
Few cultural holidays resonate as widely as St. Patrick’s Day. Thanks to the Irish diaspora, this annual event is celebrated...
Valentine’s Day Team Building Games & Activities for Work 2024
Keen to celebrate Valentine’s Day virtually? This romantic holiday offers a welcome break from the bleak winter weather, keeping spirits...
virtual trivia games
25 Fun Virtual Trivia Games For Remote Teams
Are you finding it hard to get your teams working cooperatively? It’s a common enough problem for businesses. For remote...
virtual trivia games
17 Fun Team Building Activities For Introverts
Team building for introverts can be difficult, especially if remote work is the standard for your business. An employee who...
How To Get To Know Your Team: A Remote Guide
There are many reasons to embrace the remote working model. As a business owner, you benefit from reduced running costs...
employee engagement calendar
24 Fun Activities to Add to Your Employee Engagement Calendar in 2024
Creating a positive work environment virtually isn’t always easy. To keep your team members enthused about their work and committed...
The Ultimate Action Plan for Employee Engagement in 2024
If you want your business to succeed, you need an engaged and committed workforce. When you fail to engage your...
20 Last-Minute Team Building Ideas for a Lasting Impression
Now that remote working is the standard across many industries, businesses have been forced to rethink the way they approach...
What is the Best Presentation Tool in 2024? Comparing 16 Tools
No matter what line of business you’re in, you’re probably using presentation tools regularly. Whether it’s a pitch to clients...
30-Minute Team Building Activities For Remote Offices
It can be a challenge getting everyone to engage with team building activities. Does your team work exclusively online? You’ll...
How to Host a Virtual Networking Event
How To Host a Virtual Networking Event: Complete Guide 
Now that remote working is becoming widely accepted by many industry sectors, it’s only natural that the virtual space is...
What is an All-Hands On Meeting
What is a Virtual All-Hands Meeting and How To Host One
Many of us have a love/hate relationship with business meetings. Constant catch-ups that bring nothing new to the table cost...
15 Fun Online Team Building Games for Remote Employees
Our Top Pick Of Online Team Building Games For Remote Employees in 2024
Many businesses benefit from remote teams. With teams scattered across many time zones, it’s now possible for workflows to run...
The Best Webinar Platform
15 Best Webinar Platforms You Must Try in 2024
Hosting a great webinar event can set your business on the path to success. By establishing yourself as a thought...
Team Building for Large Groups - Must-Try Activities and Ideas
Best Virtual Team Building Ideas for Large Groups in 2024
Do you find it tricky coming up with engaging team building activities for a group of half a dozen people?...
5 Minute Team Building Activities to Engage Your Virtual Team
15 Fun 5-Minute Team Building Activities For Remote Teams
Both employees and employers can benefit from the remote working model. Cost-savings are one of the biggest draws for business,...
learning and development tools
20 Must-Have Learning and Development (L&D) Tools in 2024
If you want to retain the best talent for as long as possible, you need to think seriously about learning...
18 Free Virtual Trivia Games for Work and Teambuilding (2024)
Trivia games are a staple of team building sessions. Does your business operate online and depend on remote employees? Just...
virtual team building activities
Boost Your Remote Meetings with These 8 Virtual Team Building Activities
The way we work is changing rapidly. Just a few years ago, few people could have predicted the shift to...
Fun Friday Activities
Virtual & Fun Friday Activities to Energize Your Team
Friday fun activities are a staple of many offices.  You’ve probably enjoyed a session of office olympics or an impromptu...
virtual holiday party
Everything You Need to Host a Great Virtual Holiday Party 
Just because your company has migrated to the online world, doesn’t mean you have to say goodbye to festive get-togethers....
The Power of All Hands Meetings for Team Building in 2024
Struggling to keep everyone on the same page? Finding it difficult to bring new employees into the mix since you’ve...
virtual corporate event ideas
Elevate Team Bonding with These Virtual Corporate Event Ideas
Virtual workforces are becoming increasingly common. They can be a cost-effective alternative to in-office departments, while flexible working makes these...
what is a virtual presentation
A Deep Dive Into Virtual Presentations
Virtual presentations are becoming increasingly common. With more businesses now embracing remote work, they’re an unavoidable adaptation that is essential...
remote productivity tips
Achieve Success with These Remote Work Productivity Tips
Remote work has become the norm in recent years. Many first-time job-seekers are actively looking for remote positions, keen to...
virtual employee appreciation
Go the Extra Mile with Virtual Employee Appreciation Ideas
Are you finding it hard to inspire your remote employees? While online work has many benefits for businesses and employees,...
how to manage a hybrid team
Key Strategies on How To Manage a Hybrid Team
More businesses than ever are waking up to the benefits of a hybrid workforce. While the hybrid approach differs significantly...
how to live stream an event
How To Live Stream an Event for Free on Gloww
Wondering how to live stream an event for free? Many platforms make big promises when it comes to staging and...
virtual team building
Kickstart 2024 with These New Year Virtual Team Building Activities
The New Year is an important period for any business. It’s a time to reflect on past successes and potential...
session recap feature by gloww
Meeting’s Over? All the Benefits of the Session Recap Feature
Your meeting may have come to an end, but that doesn’t mean it’s over. It can live on and on...
daily huddle ideas
Refreshing Daily Huddle Ideas
With more people working remotely, the need for regular meetings between teams is more important than ever. However, a weekly...
kick off virtual event
Creative Virtual Kick Off Event Ideas
Virtual meetings can save businesses time and money. However, despite being incredibly cost-effective, it can sometimes prove difficult to engage...
how to plan a virtual event
Mastering the Art of Planning Virtual Events
More businesses than ever before are using the internet to connect with clients and customers. While in-person conference and live...
christmas games to play with coworkers
Spark Joy And Play Virtual Christmas Games with Coworkers
Once December comes around, every employee will be counting down the days to the annual Christmas party. They’re a staple...
virtual meeting - etiquette
Mastering the Finer Points of Virtual Meeting Etiquette
Navigating the world of online meetings can be a challenge. When you factor in technical mishaps and unexpected distractions, it’s...
corporate training platform
Unlock Your Team’s Potential with Gloww
If you’re not already using a corporate training platform, you’re setting your business up for failure. Learning platforms are a...
team building - music activities
Enhancing Your Morale With Team Building Music Activities
Music can be a powerful tool for engaging employees. In a traditional workplace setting, music can improve focus, encourage creativity,...
customer onboarding best practices
7 Best Practices for Onboarding Customers
Customer onboarding essentially focuses on giving your customers the information they need to get the most out of what you’ve...
build a remote work culture
Cultivating a Healthy Remote Work Culture
We live in an increasingly digital age world. While remote working was once seen as a luxury, employer perspectives have...
top learning and development platforms
The Top Learning and Development Platforms (2024)
Remote working is here to stay. While some businesses have risen to the challenge of adapting to remote and hybrid...
virtual meeting practices
Best Practices to Host a Successful Virtual Meeting
For remote-first businesses, virtual meetings are a staple part of everyday operations. They can be used to kickstart the working...
webinar marketing
How To Create an Amazing Webinar Marketing Strategy
Webinars are one of the most useful tools you have for targeting new customers and turning indecisive buyers into lifelong...
how do i record a meeting
How to Record a Meeting: Step-by-Step Guide
Did you know? Every day in the United States, there are approximately 11 million business meetings. That translates to over...
tips for engaging employees
How To Keep Remote Workers Engaged in a Virtual Team
If you’ve made the move to remote working, you need to understand how to engage employees virtually. Traditional employee engagement...
best background for video calls
What is the Best Background for Video Conferencing?
Remote working is the new normal for many businesses. Even if your company has maintained a traditional office environment, video...
8 virtual halloween games for work
Virtual Halloween Party Ideas and Games for 2024
There are many ways to bring together your remote teams for some much-needed socializing. The good news is you don’t...
fun trivia questions for coworkers
Fun Trivia Questions and Themes for Coworkers
If you’re looking to engage your remote employees with team-building activities, trivia games are hard to beat. Whether your employees...
online product launch
Unveiling New Horizons in a Virtual Product Launch
Virtual events are becoming increasingly common. Today, virtual conferences, interactive webinars, and online workshops are the standard across many industries....
remotely onboarding employees
Creating a Seamless Remote Employee Onboarding Experience
Remote working brings many advantages. For employees, it can deliver a healthier work-life balance, which in turn results in increased...
organizing a hybrid event
Unlocking the Potential: Running a High-Impact Hybrid Event 
Planning for and running a live event can be a challenge. Last-minute cancellations and venue limitations are just a couple...
team weekly agenda
The Blueprint for Productive Team Weekly Meeting Agenda
It’s no secret that unnecessary meetings can be a killer for productivity. Without a clear agenda, it’s easy for meetings...
shaping the future of work
7 Trends That Are Shaping the Future of Work
We’re living in an era of unprecedented digital transformation. Technological advancements and rapidly-evolving artificial intelligence are bringing some of the...
quarterly review template
Monthly Business Review Template for Efficiency and Effectiveness
Many companies invest far too much time and energy into meetings that don’t hold any real value. However, a monthly...
what is video conferencing
What is Video Conferencing? All About How It Works
If you’re not making use of video conferencing, now’s the time to do so. More businesses than ever before are...
How to Create a Webinar
How to Create an Amazing Webinar from Scratch 
At one point, it would have been easy to dismiss webinars as being dead in the water. However, webinars experienced...
online company training
How to Take Online Company Training to the Next Level
Virtual employee training is incredibly effective.  For many businesses that depend on remote workers or that have adopted hybrid working...
internal communication tools
How to Enhance Internal Communication for Better Collaboration
No matter what size your business is, internal communication is crucial. Even a modest operation needs a streamlined information exchange...
remote teams
An In-Depth Guide to Managing Remote Teams
Remote work has been around for many years. However, it’s come a long way since the advent of telecommuting. Today,...
Virtual Lunch
How to Have a Fun Virtual Lunch 
Remote working has many advantages. For the employee, it’s easier to maintain a healthy work-life balance. For companies, this flexible...
virtual conference platform comparison
Virtual Conference Platform Comparison: 5 of the Best for You To Consider
Virtual conference platforms were once seen as something of a luxury. Now that many businesses are turning to hybrid and...
Virtual Training Ideas
9 Virtual Training Ideas to Power Up Your Team
With more people working remotely than ever before, virtual training is a fact of life for many businesses. A significant...
Independence Day 2024: 18 Virtual July 4th Ideas, Games, and Activities
For many people, Independence Day is their favorite holiday. With firework displays, campfire cookouts, and parades aplenty, it’s easy to...
Kahoot Alternatives
Top Kahoot Alternatives for Corporate Learning
Launched in 2013, Kahoot was quickly embraced by the educational sector. Originally geared toward a younger audience, Kahoot is a...
ice breaking games
49 Icebreakers For Work, Virtual Meetings, Large And Small Groups
Are your virtual meetings falling flat? If you’re struggling to keep everyone engaged during those all-hands meetings or interdepartmental get-togethers,...
Virtual Happy Hour ideas
21 Virtual Happy Hour Ideas to Foster Team Bonding
Looking to plan your next virtual event for remote teams? Virtual happy hours are something to think about. Just like...
how to make an interactive presentation
6 Ideas to Spice Up Your Remote Presentations
Keeping an audience engaged during a presentation is tricky enough, even when people are sitting in front of you. If...